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Supply Chain Coordinator - Pottery Barn

Date: Jul 20, 2019

Location: San Francisco, CA, US

Company: Williams-Sonoma Inc.

Requisition Number: PB-16033
Area of Interest: Inventory Management
Organization: Corporate
Brand/Division: Pottery Barn
Position Type: Full-time


The Pottery Barn Inventory Management organization is a collaborative, dynamic and hardworking team that is responsible for owning and driving the business in each product category. We are responsible for strategic planning, improving processes, standardizing reporting and sales forecasting which enables us to successfully manage our inventory levels while delighting our customers. Our mission is to be in stock without excess.

About the role:

Own the creation, maintenance and tracking of Purchase Orders (POs) for assigned departments. Acts as liaison between Inventory Management, Merchandising, Sourcing and global vendors to ensure every order is processed and delivered on time.

You're excited about this opportunity because you will:

Own the creation of purchase orders for assigned departments across Retail and DTC.

* Create purchase orders in Retek system and ensure PO details accuracy to minimize changes downstream.
* Generate daily PO reports for visibility to and approval of new POs.
* Monitor timely approval of new POs, and follow-up as needed.

Manage all PO revisions and update all systems and reports accordingly.

* Ensure all vendor PO change requests are approved promptly by either approving changes within define thresholds or escalating to Inventory Planners.
* Communicate and align with Agent/Vendor to confirm all changes and cancellations.
* Communicate changes to Merchandising and Inventory teams.

Act as single-point-of-contact between Global Sourcing, Agents/Vendors, Inventory Mgmt., and Merchandising for all PO related issues.

* Manage all vendor inquiries and forward/escalate as needed to ensure prompt response.

Monitor Pre-Season and In-Season POs by tracking production, shipping and Distribution Center (DC) receiving status.

* Identify potential PO delays and escalate as needed.
* Provide updates to cross-functional teams on PO status, issues, and changes.

Manage backorders to maximize customer service.

* Review backorder reports and research inventory/PO status using multiple PO systems.
* Work with DC or Domestic Logistics teams to prioritize receipts and fill backorders in suspense.
* Review Backorder Notification report and determine customer communication required for significant backorder delays.

Support Sr. Analyst in ad-hoc reporting and analysis as needed.

Why you will love working at Williams-Sonoma, Inc:

* We're a successful, fast-growing company with an entrepreneurial vibe
* A technologically and data-driven business
* Competitive salaries and comprehensive health benefits
* We're at the forefront of tech and retail, redefining technology for the next generation
* We're passionate about our internal and external clients and live/breathe the client experience
* A smart, experienced leadership team that wants to do it right and is open to new ideas
* We believe in autonomy and reward taking initiative
* We have fun!


We're excited about you because:

* Bachelor's degree
* Ideally one-year previous retail work experience
* Detailed oriented with a keen eye for accuracy
* Comfortable entering and retrieving data from multiple systems
* Good time management skills with ability to prioritize and shift focus as needed
* Strong follow-through skills, especially following up with multiple teams to get information needed to resolve pending POs
* Strong written and verbal communication skills -- able to write succinct messages and communicate clearly
* System savvy -- comfortable working with and learning new applications

About Williams-Sonoma, Inc:

Founded in 1956, Williams-Sonoma, Inc. is the premier specialty retailer of high-quality products for the kitchen and home in the United States. Our family of brands are Williams-Sonoma, Pottery Barn, Pottery Barn Kids, PBteen, West Elm, Williams-Sonoma Home, Rejuvenation, and Mark and Graham. These brands are among the best known and most respected in the industry. We offer beautifully-designed, stylish and functional products for every area of the home, including the kitchen, living room, bedroom, home office, closet, laundry room and even outdoor spaces. We've seen some big changes since our first brick-and-mortar store opened more than half of a century ago. What hasn't changed is our passion for high-quality products, functional design, outstanding customer service, and enhancing the lives of our customers and the communities where we operate. Today, we're a multi-brand, multi-channel, global enterprise supported by state-of-the-art technology and some of the most talented teams in retailing - and we're always looking for new energy and ideas.


Once you are here, you can look forward to a wide variety of benefits. Our corporate vision--to enhance our customers' quality of life at home--extends to the lives of our associates. To that end, we offer an extensive benefits package designed to help you grow, personally and professionally, to keep you healthy, to prepare you for the unexpected, to care for your family and to build a secure future. Depending on your position and your location, here's a look at what you might be eligible for:

* A generous discount on all Williams Sonoma Inc. brands through multiple shopping channels
* A 401(k) plan and other investment opportunities
* Paid vacations, holidays and other time-off programs
* Health benefits, including health, dental and vision insurance; health and dependent care tax-free spending accounts; medical, family and bereavement leave; same-sex domestic partner benefits; short- and long-term disability programs; life and travel insurance; an employee assistance program
* Tax-free commuter benefits
* A wellness program that supports your physical, financial and emotional health
* In-person and online learning opportunities through WSI University, LearnIt and AcademyX
* Cross-brand and cross-function career opportunities
* Quarterly sample sales
* A business casual work environment
* A bike share program
* Time off to volunteer
* Matching donations to qualifying nonprofit organizations
* Company-sponsored walks and runs
* Healthy, organic options in the cafeteria and an awesome salad bar
* Discounts on nearby gyms and other local businesses

Williams-Sonoma, Inc. is an Equal Opportunity Employer.

Williams-Sonoma, Inc. will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance, or other applicable state or local laws and ordinances.

Williams-Sonoma, Inc. is an Equal Opportunity Employer.

Williams-Sonoma, Inc. will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance, or other applicable state or local laws and ordinances.

Nearest Major Market: San Francisco
Nearest Secondary Market: Oakland

Job Segment: Supply Chain, Supply, Retail Sales, Merchandising, Strategic Planning, Operations, Retail, Strategy