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Administrative Assistant - Pottery Barn

Date: Jul 13, 2017

Location: San Francisco, CA, US

Company: Williams-Sonoma Inc.

Requisition Number: PB-11167
Area of Interest: Administration
Organization: Corporate
Brand/Division: Pottery Barn
Position Type: Full-time


Our Company
Williams-Sonoma, Inc. is a specialty retailer of high quality products for the home. These products, representing six distinct merchandise strategies -- Williams-Sonoma, Pottery Barn, Pottery Barn Kids, PBteen, West Elm and Rejuvenation -- are marketed through nearly 600 stores, seven catalogs and six e-commerce websites. We are in the business of enhancing the quality of our customers' lives at home, and each of our brands serve this purpose. Our Company exceeds $3 billion in annual sales and is publicly traded on the New York Stock Exchange under symbol WSM.

Job Description
Provide administrative support to Vice President with day to day tasks and needs. Provide general support as needed to the department and maintains safe and pleasant office environment.

Essential Functions
* Produce and distribute correspondence memos, letters and forms as well as take and publish notes as required.
* Run sales reports and retrieve information from databases.
* Manage Sr. Vice President's appointment calendar and corporate calendar.
* Arrange meetings and book travel arrangements.
* Complete expense reports, reconcile as needed and review department expense reports for approval.
* Assume Leadership role for new employees within the group.
* Point of contact for all new hires. Works with Facilities and Human Resources to move, add or change associates.
* Work closely and cooperatively within all levels of management.
* Provide general support to visitors and other external inquiries.
* Liaison for special events.
* Develop and maintain filing systems.
* Perform and prioritize special projects as directed
* Responsible for maintaining store photo archive.
* Approve invoices on SVP behalf in Meridian database systems.
* Perform invoice download from Meridian for upload to Lawson.
* Maintain department organization charts.
* Maintain department contact lists.


* Minimum 5 years experience as an executive assistant.
* Strong knowledge of computers, Microsoft Office Suite.
* Ability to work on multiple projects in a deadline driven environment.
* Strong organizational skills.
* Strong written and verbal communication skills.
* Commitment to providing excellent customer service internally and externally.
* High sense of urgency and ability to work in a fast paced, high volume environment.
* Strong analytical skills.
This position is not eligible for visa sponsorship.
Visit our website to learn more.

Williams-Sonoma, Inc. is an Equal Opportunity Employer.

Williams-Sonoma, Inc. will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Nearest Major Market: San Francisco
Nearest Secondary Market: Oakland

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